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Professional records

Maintaining your professional records is essential to advancing your career.  Having these records at hand when you apply for a position greatly enhances the agency’s ability to provide you with work quickly.  Most are required by federal and /or state law and by accreditation bodies. When you apply for a position, you should expect to provide the following at the time of your interview.

bullet Resume
The resume provides a clear picture of your ability and experience.  Be sure that it presents a professional appearance; it is clear and concise; and, of course, hit the spellchecker before you print it!  Having a current resume is an indication of your professional commitment.  Keep your resume updated on a computer disc for easy access.

 

bullet Nursing License
You must be able to present your professional license at any interview.  You will not be able to work without it!  Actually, even though Tri-State Nursing will have a copy of your license on file, you are expected to have your license with you at all times.

 

bullet Driver’s License
 This, of course, is mandatory if you are expected to drive in the course of duty.  However, it is also one of the identifications that businesses need for filing I-9 forms with the federal government.

 

bullet Social Security Card
 A second component needed for filling the I-9 and tax forms.  You will not be able to work without it.

 

bullet Other Proof of Citizenship
State ID, military ID or current Green card will suffice.  A current Green card is required for all non-citizens. 

 

bullet Vaccination Records
Patient care positions require proof of vaccination for rubella, varicella and hepatitis.

 

bullet TB Clearance –
All patient care positions require TB clearance either through an annual PPD or through chest x-ray.  Most facilities will require double testing on hire and then yearly thereafter.  You can speed this process by always having these records available and current. Be aware that, if you are submitting a chest x-ray as proof of TB clearance, that you will still need to submit a doctor’s clearance annually that certifies that you are free of symptoms of TB.

 

bullet Physical Exam –
Larger organizations may send you to their own occupational health department for a physical.  Agencies like our own will ask you to obtain a physical.  The most pertinent information is a physician or nurse practitioner’s certification that you are fit for the duties of your position.  You should always keep a copy of any physical exams that you receive.  You will be required to submit a physical yearly.

 

bullet Job References
Organizations will routinely ask for employment references from you.  Minimally, you will need to provide the full name of your supervisor, the address (including zip code) and the phone number of each of your current and/or former employers.  You should also keep a file of any letter/memos that acknowledge your professional performance and your yearly performance evaluations from your employers.  Organizations are increasingly apt to verify only your dates of employment and will not provide job references.  Your performance evaluations provide indication of your prior work performance.

 

bullet Adult/Child Abuse Mandatory Reporter Certification –
Needed when working in a healthcare facility.  This class trains healthcare workers how to identify and report adult and child abuse when seen.  Be sure to have proof of your certification when applying for a patient care position.

 

 

bullet Certificates -
Be prepared that you will need to submit certificates for any prerequisites to the position.  This includes BLS, but there may be others.  Examples include: BLS, NALS, ACLS, CPI, ALS, EMT.  

 

bullet Proof of Continuing/Annual Education –
Examples include age-related competency, body mechanics, fire/electrical safety, and universal precautions.  There may be others. Keep the certificates for any education/ in-service that you attend.

 

bullet Auto Insurance Card/ Driver’s Abstract-
These are required if you are required to drive your car during the course of your duty.

 

 

bullet Other Expectations

Keep in mind that there may be other pre-employment requirements depending on the assignment and/or facility that you apply to.  These may include:

Ø      Pre-employment Drug Testing

Ø      Criminal History Checks

bullet Finally.....
 when you have an interview appointment, KEEP IT!  Or call to cancel and /or reschedule it.  This is the first indication the company has of your reliability.

 

 

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Last modified: 12/19/07